Case Study

Mastermind Live
2026

A complete event ecosystem—from ticket sales to day-of check-in—built for a 3-day, $7,400-per-seat mastermind conference.

ClientMaxxed Out
Timeline3 months
RoleFull-Stack Development
Visit Site
Live

The Brief

Build a complete ticketing and event management platform that handles three ticket tiers, sponsor packages, automated fulfillment, and live event operations—all integrated with GoHighLevel CRM and Stripe.

Zero
Manual ticket creation
<2min
To create sponsor packages
Real-time
Payment to CRM sync
100%
Automated fulfillment

What We Built

Six interconnected systems

01

Apple Wallet Pass System

Dynamic, tiered digital passes that automatically update when customers upgrade their tickets. Three distinct tiers with unique branding, QR codes for event scanning, and seamless integration with the CRM.

  • Auto-replacement on upgrade
  • Tier-specific branding
  • QR code scanning

Node.js · Express · PassKit · PostgreSQL

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02

Custom GHL Webhook System

Vercel-hosted serverless functions that intercept GoHighLevel form submissions, process payments through Stripe, and orchestrate data flow between systems in real-time.

  • Form submission interception
  • Stripe payment processing
  • Real-time CRM updates

Vercel Functions · TypeScript · Stripe · GHL API

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03

Sponsorship Package Builder

A complete dashboard for sales teams to create, customize, and send sponsor packages in minutes. Supports flexible payment plans, ticket allocation, and direct SMS delivery.

  • 7 preset tiers ($2.5K–$15K+)
  • Payment plan support
  • One-click link generation

Next.js · Stripe · Drizzle ORM · Neon

Sponsorship Package Builder
04

Ticket Upgrade Portal

Self-service interface for attendees to upgrade their experience. Email lookup, differential pricing display, and instant pass regeneration upon purchase.

  • Gold → VIP: $1,700
  • Gold → Elite: $6,600
  • VIP → Elite: $4,900

HTML/CSS · GHL Checkout · Webhooks

Ticket Upgrade Portal
05

Email Drip Campaigns

Tier-specific confirmation emails and a 6-email abandoned cart sequence with intelligent purchase detection. Beautiful custom HTML with Apple Wallet buttons embedded.

  • 28-day recovery sequence
  • Smart purchase detection
  • SMS companion messages

HTML Email · GHL Workflows · Nodemailer

Email 1 of abandoned cart sequence
Email 1
Email 2 of abandoned cart sequence
Email 2
Email 3 of abandoned cart sequence
Email 3
Email 4 of abandoned cart sequence
Email 4
Email 5 of abandoned cart sequence
Email 5
Email 6 of abandoned cart sequence
Email 6
06

Event Day Operations Suite

Complete live event toolkit including QR scanning for check-in, on-site tier upgrading, and CRM lookup for staff. Real-time statistics dashboard shows attendance and revenue.

  • QR code check-in
  • On-site upgrades
  • Live attendance stats

Camera API · REST · PostgreSQL · Stripe

Event Day Operations Suite

Technology

Next.jsTypeScriptNode.jsExpressStripe APIGoHighLevel APIPostgreSQLDrizzle ORMApple PassKitNetlify FunctionsVercelRender

The Challenge

  • 01Three ticket tiers ($797–$7,397) with complex upgrade paths
  • 02Apple Wallet passes that auto-update on tier changes
  • 03Sponsor packages with flexible payment plans
  • 046-week abandoned cart sequence with purchase detection
  • 05Real-time sync between Stripe and GoHighLevel CRM
  • 06Live event check-in with instant validation

The Solution

  • 01Node.js server on Render with PostgreSQL for ticket management
  • 02PassKit integration with same-serial-number replacement logic
  • 03Next.js dashboard with Stripe for sponsor deal flow
  • 04GHL workflows with smart tag-based purchase checking
  • 05Webhook orchestration layer for real-time data sync
  • 06Mobile QR scanner with REST API validation

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